Due to lower seating capacity, reduced business other COVID-19 restaurant restrictions in Minnesota, food safety managers have at times been forced to run their businesses with fewer staff members than usual. While keeping an eye on labor costs will help keep Minnesota restaurants in business during trying times, we shouldn’t sacrifice routine food safety tasks in the process. By incorporating task scheduling into administrative duties, the food safety manager can provide an efficient means of keeping up with food safety concerns while protecting the business’s labor bottom line.
Task Scheduling Tips for Short Staffed Food Safety Managers
In our interactions with food safety managers, we’ve heard a few common themes as to struggles finding time for some major aspects of their food safety duties. Some of the most common concerns deal with:
- Inventory Control
- Receiving and Evaluating Incoming Shipments
- Employee Training
Food managers are taking more time on the line or in the dining room to compensate for a reduced payroll, and this might cut into the amount of time they have for inventory control and receiving shipments. Creating a detailed schedule involving tasks rather than simply shifts could help alleviate the pressure on food safety managers to complete certain tasks. A clearly defined task schedule will allow you to gain a full view of what needs to be done and give you the opportunity to adjust your schedules accordingly.
A defined task schedule can be as easy as scheduling a staff member 15 to 20 minutes a day to complete food safety maintenance tasks. For example, scheduling a food safety manager to inspect date markings on prepared product to ensure they are still safe to serve will ensure the task is accomplished much easier than if you simply leave it up to chance or hope for a slow moment in service. The same goes for receiving shipments and evaluating inventory. You almost always know what days your food suppliers drop off a delivery to your establishment. Keeping that in mind, make sure that your task schedule includes an extra employee on shipment days to ensure the order can be inspected and properly stored in a timely manner.
Employee training has also become an issue with limited time and sometimes limited restaurant capacity for staff. Training tasks can be scheduled outside of normal business hours in order to be in compliance with COVID-19 occupancy and social distancing rules. A better solution would be to use online tools and apps to handle training remotely when possible.
Do you use task scheduling to improve efficiency when understaffed?
